Important:
You can batch lines as often as needed—there is no limit. Many dealerships choose to clear their batches weekly to simplify their Month-End process.
Overview
The Records to Pay tab in the Billing Center displays all records that require payment processing. These records are synchronized from the RecovR portal and are categorized into two sections:
Open Sales: Represents sales for
RecovRandRecovR for Keysdevices that are pending payment.Lost Devices: Represent
RecovRdevices marked as lost and are pending payment.
If the Split Invoicing Enabled If the billing setting is enabled for a given Company/Location, the Open Sales tab will be split into :
Open Sales (RecovR For Cars): Represents sales for
RecovRdevices that are pending payment.Open Sales (RecovR For Keys): Represents sales for
RecovR for Keysdevices that are pending payment.
Notes :
The Open Sales (RecovR For Cars) and Open Sales (RecovR For Keys) are dynamic, i.e., only visible if such records exist, i.e., applicable for new records after enabling the
Split Invoicing Enabled.
Structure of the Records to Pay Tab
The tab contains two sub-sections:
Open Sales
Lost Devices
Each section lists records relevant to its category.
Columns in the Open Sales Table
Column | Description |
Stock # | Stock Number. |
VIN | Vehicle Identification Number. |
Locator | Unique identifier associated with the locator device. |
Buyer Name | Name of the buyer linked to the transaction. |
Sale Date | Date when the sale occurred. |
Sales Type | Indicates the type of sale (e.g., Sales for R4C/R4K). |
Company | Name of the company associated with the record. |
Location | Location associated with the company. |
External ID | External reference ID (e.g., custom identifier). |
Channel(s) | Channel through which the transaction was processed. |
Columns in the Lost Devices Table
Column | Description |
Device ID | Unique identifier for the lost locator device. |
Last Paired VIN | VIN of the last paired vehicle/device. |
Lost Date | Date when the device was marked as lost. |
Reason Lost | Reason for marking the device as lost. |
Location | Location associated with the company. |
External ID | External reference ID (e.g., custom identifier). |
Company | Name of the company associated with the record. |
Channel | The channel through which the device was managed. |
Adding Lines for Remittance
To prepare records for remittance:
Select Records
Click the checkbox next to each record you want to include in the remittance batch.
Approve for Remitting Lines
After selecting the records, click Approve for Remitting Lines in the popup menu.
This action confirms that the selected records are ready for remittance.
Batch Creation
Once approved, the selected lines are moved into the Batches section.
Batches allow grouped processing of multiple records for efficient payment handling.
RecovR Processing Note:
Approving for Remeeting will create one or multiple batch lines that will be available in the "Batches" menu.
Every approved Sales Record or Lost Device Record will be removed from the "To Pay" menu.
Important:
If no regular action is taken, the system will automatically invoice all open lines at the end of the following month. If a deal is invoiced but later needs to be unwound, you can submit a Credit Note Request.
Sorting and Filtering
Sort By: You can sort records by Sale Date (Open Sales) or Lost Date (Lost Devices).
Applied Filters: Use filters to narrow down records based on criteria such as company, location, or sales type.
Search Functionality
Use the search bar to quickly find specific records.
You can search by:
Stock #
VIN
Locator ID
Buyer Name
Location Name
Key Notes
Data displayed in the Records to Pay tab is automatically & periodically synced from the RecovR portal.
Only approved lines will appear in the Batches section for further processing.
Ensure accuracy before approving lines, as this step initiates the remittance workflow.
Process Flow Diagram
